Operating a homeowners association carries many of the same duties and responsibilities as overseeing any other business. Serving as a Board Member is a valuable and rewarding experience that should be undertaken by those who see it as an opportunity to serve their neighbors while protecting and enhancing the community.

PRESIDENT

The president is in charge of the day-to-day administration of the association and serves as the board’s spokesperson in most matters related to association business. Typically, he or she will preside over all meetings of the board and residents. The president will execute contracts, orders, and other documents on the association’s behalf. When signing documents, the president should indicate the capacity in which he or she is signing to avoid any personal liability since, under most circumstances, their signature will bind the association under a doctrine of inherent powers.

VICE PRESIDENT

The vice president is vested with all the powers required to perform the duties of the association president. The vice president does not automatically possess inherent powers to act in the capacity of the president and may only do so when he or she is absent or otherwise unable to act.

SECRETARY

The secretary is responsible for keeping and maintaining a record of all meetings. In many cases, the secretary is responsible for finding an assistant secretary to record the meetings. As the person in charge of the minutes and other official association records, the secretary ensures that all board members and residents have access to these documents.

TREASURER

The treasurer oversees the funds, securities, and financial records of the association. If the association has a community manager or management company that handles the funds on a daily basis, the treasurer’s duties will include ensuring that the financial records and reports are properly kept and maintained. Unless otherwise stated by the governing documents, the treasurer is responsible for coordinating the development of the proposed annual budget and for preparing and providing the association’s annual financial report.